Brick and click 2010: session IV

To inventory or not: findings from inventory projects performed in two different academic libraries by Jan Sung and Nackil Sung.

Six hundred years to open stacks. How many years until completely book less? Inventory is expensive, boring, and tiring. 😉 Deans of major libraries say nobody is browsing the stacks. Future academic library is little more than special collections and study areas, says university provost of UC. Admin is fighting for facilities for rock climbing, and where do they get the money? Our budgets? Barbara fisted asks if we can sound real estate to house rarely used books. Easier in Midwest, but not in Hawaii. (anahouma bay?)

Moldy books. 2004 flood. Rebuilt servers on second floor. But air circulation blocked leading to mold, so annotate have compact shelving because tousle with circulation when the stacks are closed. Can’t say weeding in Hawaii, but can say retire 🙂

Concept of inventory. Shelf list. Inventory should be like shelf reading. Inventory has been you compare shelf list to the books with a status and books on shelf. Usually there. Is a discrepancy, item not found (out of location or lost), items without barcodes, tmp or negative barcodes where legacy non barcodes get assigned a code in new system but not labeled. Books on shelf but mot in system.

Change of shelf list, used to be could use the card catalog as your shelf list. Ever dropped a drawer? Ack! Shelf list line by line is not fun. Nackil is a programmer, Jan asked him to. Create something.

Nackil: created a program, stacks management system. Voyager had flexible reporting system, could get shelf list the system works video clip. Allows for scanning of book barcodes, alerts you if something is out of order or has missing status, skipped book which will appear in a books not on the shelf later. Items not found. Exit program generates books not on shelf list. Generates other reports. Program is built inside ms access which links to main oracle database, used visual basic language to program it in access. Needs scanner and a wordless connection to save shelf list in server. Scan barcode, check length of barcode for correctness, if ann error, reports scan error. Then checks if barcode is in shelf list. If not, item not found error message. If in shelf list, checks to see if book should be on stacks or should have other status, if other status, pops an error message. Also checks if gem is. In correct order. Interface has both aural and visual cue so not too much time spent syringe at screen.

Data collected tome stamped to second because is lgged into system, as wdll as barcode, call number and status. Distance tells you number of books in between, and time. Eiu took two years to scan half million plumes, and Jaanalyzed three hundred thousand. Questions she wanted to answer. See journal of academic librarianship 2009. Misshelving rate found at eastern, books out of ordder by one book were thirty two percent. More than fifteen percent more than fifteen books away. Ratio is very similar for Hamilton. PSes infiltrating PRs. Charge rate, misshelving rate,correlated highly. Misshelved distances between first and second shelf readings very similar, patern almost identical. Whenn replaced, we used because is a heavily used collection. If you find misshelved books they will be used. Need to do shelf reading.

Challenges at ahwaii, books without barcodes, location confusion in same building (general, folio, east asia, etc). Tmp and n barcodes ,analyzed series. Many books turn nout not onn shelf because of this issue. 175 page tMp list. Flag tmps. Very labor intensive. Translate into excel, send to education liaison/collection developer. Flag issues, no room on shelf issues. If every book form patrons came back, out of space by twenty percent. Challenges, collection development policy about weeding nonexistent. Collaboration between collection development and selectors. Multiple locations, what is head of access’s role in this?

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